TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 19, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to decrease Contract 01-103-AS 39th Street Conduit Rehabilitation - Phase II, SSA, to Michels Trenchless, Inc. in an amount of $701,319.74, from an amount of $41,134,581.90, to an amount not to exceed $40,433,262.16, Account 401-50000-645700, Purchase Order 4000119
Body
Dear Sir:
On October 17, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 01-103-AS 39th Street Conduit Rehabilitation - Phase II, SSA, to Michels Trenchless, Inc. in an amount not to exceed $39,418,164.03, plus a five (5) percent allowance for change orders in an amount of $1,970,908.20, for a total amount not to exceed $41,389,072.23. The scheduled contract completion date is November 8, 2026.
As of March 6, 2026, the attached list of change orders has been approved.
Original Contract Amount $39,418,164.03
Date of Board Approval 10/17/2024
Cumulative Change Order (3/6/2026) $1,716,417.87
% Change of Original Contract Value 4.35%
Current Contract Value $41,134,581.90
Requested Decrease $701,319.74
New Contract Value $40,433,262.16
% Change of Current Contract Value -1.70%
Total % Change of Original Contract Value 2.58%
The contract documents specified the use of reinforcing fabric, GlasGrid 8550 or approved equal, to supplement the strength of the geopolymer liner. The contractor subsequently advised the engineer that the specified GlasGrid reinforcing mesh is not required for this sewer rehabilitation application. In support of this position, the contractor submitted technical documentation demonstrating that the installed geopolymer liner in the sewer and connecting structures satisfies the physical property requirements set forth in the contract documents without the use of the GlasGrid reinforcing mesh. Following review of the submitted information and justification, the District concurred that the reinforcing mesh is not necessary to meet the contract requirements. Accordingly, this change order provides for the deletion of the GlasGrid reinforcing mesh from the contract scope.The contractor accepted the engineer’s counteroffer cost proposal (CO-06) for an extra in the amount of $0,00 and a credit in the amount of $701,319.74, for a net credit in the amount of $701,319.74. The Engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO06 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the changes are due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 01-103-AS in an amount of $701,319.74 (-1.70% of the current contract value), from an amount of $41,134,581.90, to an amount not to exceed $40,433,262.16.
Funds will be restored to Account 401-50000-645700.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:LS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the Official Regular Board Meeting Minutes of the Board of Commissioners for March 19, 2026
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