TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver twelve 2019 Ford Escapes and one 2020 Ford Explorer, under the Sourcewell, formerly National Joint Powers Alliance (NJPA), Purchasing Contract No. 120716-NAF, in an amount not to exceed $356,786.97, Account 101-15000-634860, Requisition 1518877
Body
Dear Sir:
Authorization is requested to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group to furnish and deliver twelve 2019 Ford Escapes and one 2020 Ford Explorer, under Sourcewell Contract No. 120716-NAF. The District has the ability to participate in Sourcewell Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
Sourcewell currently has a competitively bid contract with 72 Hour LLC, DBA National Auto Fleet Group for the purchase of 2019 Ford Escapes and 2020 Ford Explorers with gasoline engines. On May 19, 2011, the Board of Commissioners granted authority to participate in the Sourcewell purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on January 17, 2017, and expires on January 17, 2021.
The following planned vehicle replacements that have met the replacement criteria of 10 years, 100,000 miles, or high lifetime-to-date maintenance costs:
Unit Year Make Model Dept Sect Odometer Months in Service
1738 2007 Ford Explorer M&R 194 50,893 149
2410 2004 Ford Explorer ENG 556 107,619 177
2487 2014 Ford Fusion BOC 012 44,404 55
2496 2014 Ford Explorer BOC 012 55,783 61
2510 2005 Ford Taurus ENG 516 111,363 165
2534 2005 Ford Explorer M&R 197 78,201 165
2576 2005 Ford Explorer M&R 197 71,644 165
2703 2007 Ford Escape M&O 553 100,504 149
2784 2007 Ford Taurus ENG 513 87,443 149
2909 2009 Chevy Impala ENG 516 122,153 112
5806 2008 Ford Escape M&O 679 76,511 126
5904 2009 Ford Escape M&O 710 38,462 112
5911 2009 Ford Escape ENG 516 144,847 112
The Multi-Project Labor Agreement (MPLA) and Affirmative Action Ordinance, Revised Appendix D are not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell, contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to 72 Hour LLC, DBA National Auto Fleet Group in an amount not to exceed $356,786.97.
Funds are available in Account 101-15000-634860.
Requested, Eileen M. McElligott, Administrative Services Officer,JRM:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2019