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File #: 12-1607    Version: 1
Type: Agenda Item Status: Adopted
File created: 11/28/2012 In control: Procurement Committee
On agenda: 12/6/2012 Final action: 12/6/2012
Title: Issue purchase order and enter into an agreement with J. B. Systems, Inc., d/b/a Mainsaver Software, LLC, to Provide Consulting Support and Training Services for Mainsaver Software in an amount not to exceed $450,000.00, Account 101-69000-601170, Requisition 1349279
TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
 
COMMITTEE ON PROCUREMENT
 
Mr. David St. Pierre, Executive Director
 
Title
Issue purchase order and enter into an agreement with J. B. Systems, Inc., d/b/a Mainsaver Software, LLC, to Provide Consulting Support and Training Services for Mainsaver Software in an amount not to exceed $450,000.00, Account 101-69000-601170, Requisition 1349279
Body
 
Dear Sir:
 
Authorization is requested to issue a purchase order and enter into an agreement with J. B. Systems, Inc., d/b/a Mainsaver Software, LLC, to provide consulting support and training services for Mainsaver Software, Computerized Maintenance Management System (CMMS), in an amount of $450,000.00 over a three-year period beginning January 1, 2013, and terminating on December 31, 2015.
 
J. B. Systems, Inc., d/b/a Mainsaver Software, LLC, is the sole source provider of Mainsaver software services and support for the Mainsaver Software, Computerized Maintenance Management System.
 
J. B. Systems, Inc., d/b/a Mainsaver Software, LLC, is registered and in good standing with the state of Illinois.
 
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
 
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to J. B. Systems, Inc., d/b/a Mainsaver Software, LLC, in an amount not to exceed $450,000.00, for a three-year period.
 
Funds are being requested in 2013, 2014 and 2105 in Account 101-69000-601170, the amounts of $200,000.00, $150,000.00 and $100,000.00 respectively, and are contingent on the Board of Commissioners' approval of the District's budget for those years.
 
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012