TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 3, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order to Illinois Department of Innovation and Technology, an Illinois State Agency, to Furnish and Deliver LEADS Access and Support in an amount of $141.12, from an amount of $71,167.62 to an amount not to exceed $71,308.74, Account 101-27000-612210, Purchase Order 3105693
Body
Dear Sir:
On March 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Illinois Department of Innovation and Technology, an Illinois State Agency, for LEADS Access and Support, for a three-year period, in an amount not to exceed $81,792.00. The contract expired on June 30, 2022.
As of March 21, 2019, the attached list of change orders has been approved.
Original Contract Amount $81,792.00
Date of Board Approval 03/21/2019
Cumulative Change Order (10/20/2022) ($10,624.38)
% Change of Original Contract Value 12.98%
Current Contract Value $71,167.62
Requested Increase or Decrease $141.12
New Contract Value $71,308.74
% Change of Current Contract Value 0.002%
Total % Change of Original Contract Value -12.82%
This change order is necessary to pay the final invoice under the previous contract and continue access to information available through the Illinois State Police LEADS system. Examples include, but are not limited to, Computerized Hot Files (CHF), Criminal History Record Information (CHRI), Motor Vehicle Registration & Driver’s Information (SOS), the FBI’s National Crime Information Center (NCIC), and the International Justice and Public Safety Network (NLETS).
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $141.12 (0.002% of the current contract value), from an amount of $71,167.62, to an amount not to exceed $71,308.74.
Funds are available in Account 101-27000-612210.
Requested, John H. Sudduth, Director of Information Technology, JS:SK:RP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 3, 2022
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