TRANSMITTAL LETTER FOR BOARD MEETING ON DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 05-836-3D Lockport Power House Sluice Gate Replacement, South Service Area, to IHC Construction Companies, LLC in an amount of $19,811.26, from an amount of $13,066,111.21 to an amount not to exceed $13,046,299.95, Account 401-50000-645720, Purchase Order 5000871
Body
Dear Sir:
On April 3, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 05-836-3D Lockport Power House Sluice Gates Replacement, South Service Area to IHC Construction Companies, LLC in an amount not to exceed $11,227,400.00. The scheduled contract completion date is December 7, 2012.
As of November 16, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $1,838,711.21 from the original amount awarded of $11,227,400.00. The current contract value is $13,066,111.21. The prior approved change orders reflect a 16.37% increase to the original contract value.
The Contract required the Contractor to provide one spare gate to replace any of the nine permanent gates when removed for repair. The spare gate was to be tested for operation and leakage in both dry and wet conditions at each of the nine gate locations. The Contractor has offered a credit of $19,811.26 to delete the testing of the spare gate. All nine permanent gates and the spare gate were designed to be identical. The gates were inspected at the point of manufacturing by the District’s quality control consultant. Therefore, the Engineering Department has determined that the additional testing of the spare gate is unnecessary.
These changes are in compliance with Illinois Criminal Code since the changes are germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 05-836-3D in an amount of $19,811.26 (0.15% of the current contract value) from and amount of $13,066,111.21 to an amount not to exceed $13,046,299.95
Funds are available in Account 401-50000-645720.
Requested, Catherine A. O’Connor, Director of Engineering, MVL:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012
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