TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-690-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations, estimated cost $128,400.00, Accounts 101-67000/68000/69000-612650, Requisitions 1420408, 1420427, and 1420409
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 16-690-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure refurbished low voltage AC and DC motors for the Stickney, O’Brien, Egan and Calumet Water Reclamation Plants. The motors to be restored are either obsolete, and not available in the market, or not cost effective to buy new. The duration of the contract is two years.
The estimated cost for this contract is $128,400.00. The estimated 2016, 2017 and 2018 expenditures are $36,800.00, $45,800.00, and $45,800.00, respectively.
The bid deposit for this contract is $6,400.00.
The Multi-Project Labor Agreement will not be included in this contract because the work is performed at the contractor’s facility. Installation will be performed by District trades.
The Affirmative Action Ordinance Revised Appendix D will not be included because it is primarily a furnish and deliver contract which does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
The tentative schedule for this contract is as follows:
Advertise May 18, 2016
Bid Opening June 7, 2016
Award July 7, 2016
Completion August 30, 2018
Funds for the 2016 expenditures are available in Accounts 101-67000/68000/69000-612650. Funds for subsequent years, 2017 and 2018, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-690-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR:CAR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 7, 2016