TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to Amend Board Order of July 14, 2011, regarding issue purchase order and enter into an agreement with Emerson Process Management Power and Water Solutions, Inc. at the Egan, Kirie and Hanover Park Water Reclamation Plants, in an amount not to exceed $496,000.00, Account 101-67000-612650, Requisition 1324541, Agenda Item No. 23, File No. 11-0846
Body
Dear Sir:
At the Board Meeting of July 14, 2011, the Board of Commissioners duly ordered the above stated action, Agenda Item No. 23, File No. 11-0846.
Due to delays in securing an executed agreement with the vendor, the funds for the year 2011 were not utilized as originally planned. The agreement was received from the vendor in 2012.
The original transmittal letter and resulting order indicated, "Funds for the 2011 expenditure in the amount of $21,300.00, are available in Account 101-67000-612650. The estimated expenditure for 2012 is $161,000.00, for 2013 is $167,500.00, and for 2014 is $146,600.00. Funds for the 2012, 2013, and 2014 expenditures are contingent on the Board of Commissioners' approval of the District's budget for these years." Same should have read, "Funds are available in Account 101-67000-612650. The estimated expenditure for 2012 is $161,000.00, for 2013 is $167,500.00, and for 2014 is $167,900.00. Funds for the 2012, 2013, and 2014 expenditures are contingent on the Board of Commissioners' approval of the District's budget for these years."
All other information provided in the transmittal is correct.
Therefore, it is requested that the aforesaid Board Order of July 14, 2011, be amended to effect the change set forth above, otherwise to remain in force and effect as heretofore enacted.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012