TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise contract 23-674-11 Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, estimated cost $483,300.00, Accounts 101-66000/67000/68000/69000-612860/623250, Requisitions 1582397, 1582411, 1582512 and 1583408
Body
Dear Sir:
Contract documents and specifications have been prepared for contract 23-674-11 Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure repair parts, repair shop services, body shop services, towing services, and over-the-road repair services for medium-duty trucks, semi-tractors, and trailers at various locations.
The estimated cost of this contract is not to exceed $483,300.00. The estimated 2023, 2024 and 2025 expenditures are $161,100.00, $161,100.00, and $161,100.00, respectively.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver parts contract, and any repair work will be performed offsite at the Contractor’s repair facility.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under this contract is within the “Hauling Services” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and Small Business Enterprises (SBE) utilization goals. The tailored utilization goals for this contract are 20% MBE and/or WBE and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise October 12, 2022
Bid Opening November 8, 2022
Award December 1, 2022
Completion December 31, 2025
Funds for 2023, 2024, and 2025 expenditures in Accounts 101-66000/67000/68000/69000-612860/623250 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-674-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:RD
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2022
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