TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-864-11, Seal Coating of Roads in Fulton County, Illinois, to Illinois Valley Paving Co., A Division of United Contractors Midwest, Inc., in an amount not to exceed $49,800.00, Account 101-68000-612420 Requisition 1334994
Body
Dear Sir:
On January 5, 2012, the Board of Commissioners passed an order directing the Director of Procurement and Materials Management to advertise for bids, Contract 12-864-11 Seal Coating of Roads in Fulton County.
In response to a public advertisement of February 8, 2012, a bid opening was held on February 28, 2012. The bid tabulation for this contract is:
ILLINOIS VALLEY PAVING, CO., A DIVISION OF $49,800.00
UNITED CONTRACTORS MIDWEST, INC.
Four hundred seventy-three (473) companies were notified of this contract being advertised and eight (8) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reason for not bidding: outside their area of business. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Illinois Valley Paving Co., A Division of United Contractors Midwest, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $44,000.00, placing the bid of $49,800.00, approximately 13.2 percent above the estimate.
The Revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the work site is located in Fulton County, Illinois.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-864-11, to Illinois Valley Paving Co., A Division of United Contractors Midwest, Inc., in an amount not to exceed $49,800.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-68000-612420.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012