TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Kofax, Inc. for Readsoft Process Director software maintenance and license renewal for a three-year period, in an amount not to exceed $100,777.76, Account 101-27000-612820, Requisition 1589077 (As Revised)(Deferred from the November 3, 2022 Board Meeting)
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Kofax, Inc. for Readsoft Process Director software maintenance and license renewal for a three-year period. The period will begin on December 1, 2022 and expire on November 30, 2025.
The Readsoft Process Director software is used by the District to automate invoice capture and integrated transfer of documents into SAP.
Kofax, Inc., the sole service provider of Readsoft software and technical support services, has submitted prices for the software maintenance and license renewal required. Inasmuch as Kofax, Inc. is the only source of supply for the maintenance and license renewal required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Kofax, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the contract price consists solely of the licensing fee and the requested service does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Kofax, Inc. for a three-year period, in an amount not to exceed $100,777.76.
Funds for the 2022 expenditure, in the amount of $33,592.58, are available in Account 101-27000-612820. The estimated expenditure for 2023 is $33,592.59, and 2024 is $33,592.59. Funds for the 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John Sudduth, Director of Information Technology, JS:SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2022