TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 02-110-2E Electrical Distribution System and Conduit & Cable Replacement, Stickney Service Area, to Divane Brothers Electric Company, in the amount of $20,171.00, from an amount of $8,325,469.00, to an amount not to exceed $8,345,640.00, Accounts 201-50000-645700, 645750 and 645780, Purchase Order 5000890
Body
Dear Sir:
On June 5, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 02-110-2E Electrical Distribution System and Conduit & Cable Replacement, Stickney Service Area, to Divane Brothers Electric Company, in an amount not to exceed $7,707,000.00. The contract terms called for the completion of all work by February 17, 2010. This contract is still in progress.
As of March 5, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $618,469.00 from the original amount awarded of $7,707,000.00. The current contract value is $8,325,469.00. The prior approved change orders reflect an 8.02% increase to the original contract value.
The contract involves the replacement of power cables to 72 final settling tank drive motors, utilizing the existing electrical raceways, in Aeration Batteries A, B, and C at the Stickney Water Reclamation Plant. During construction, it was discovered that the flexible whip portions of the electrical raceways had deteriorated, were broken, could not be reused, and must be replaced.
The contractor submitted a cost proposal (CCO 1-6) in the amount of $20,171.00. The engineer reviewed the proposal, found it reasonable, and stated via file letter 114, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract, as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 02-110-2E, in an amount of $20,171.00 (0.24% of the current contract value), from an amount of $8,325,469.00, to an amount not to exceed $8,345,640.00.
Funds are available in Accounts 201-50000-645700, 645750 and 645780.
Requested, Kenneth Kits, Acting Director of Engineering, TEK:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010
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