TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-930-11 Elevator Maintenance in the Stickney Service Area, estimated cost $228,000.00, Account 101-69000-612680, Requisition 1329589
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 12-930-11 Elevator Maintenance in the Stickney Service Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure elevator maintenance, testing and repair services at the Stickney Water Reclamation Plant and the Racine Avenue Pumping Station, for an approximately three-year period. These services are required to extend the service life of the elevators and ensure their operational safety, efficiency and reliability in accordance with the Office of the Illinois State Fire Marshall.
The estimated cost of this contract is $228,000.00. The estimated expenditure for 2012 is $62,000.00 with the 2013 and 2014 expenditures estimated at $83,000.00, respectively.
The bid deposit for this contract is $11,400.00.
The contract specifications require the contractor to commence work within three hours of being so ordered by the Engineer, after approval of the Contractor’s Bond. Liquidated damages, in various amounts, as specified may be assessed whenever the contractor breaches specified time limits in responding to request for service and submittals.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will not be included in this contract due to the number of protected class enterprises available to bid.
The tentative schedule for this contract is as follows:
Advertise January 11, 2012
Bid Opening January 31, 2012
Award March 1, 2012
Completion December 31, 2014
Funds are being requested in 2012, in Account 101-69000-612680, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent years, 2013 and 2014, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-930-11.
Requested, Manju P. Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:JMC:trs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011.