TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2017
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-003-11, Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, Group A to Bushnell Incorporated, in an amount not to exceed $8,179.90, Account 101-20000-623570
Body
Dear Sir:
On October 20, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-003-11, Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, beginning approximately January 1, 2017 and ending December 31, 2017.
In response to a public advertisement of November 9, 2016, a bid opening was held on November 29, 2016. The bid tabulation for this contract is:
Group A: LABORATORY TUBING
Bushnell Incorporated *$8,179.90
ATLAS & ASSOCIATES, INC. *$20,290.70
FISHER SCIENTIFIC COMPANY, LLC *$31,109.37
DAIGGER SCIENTIFIC, INC. *$35,597.85
ENVIRONMENTAL EXPRESS $38,149.32
SPECTRUM CHEMICALS MANUFACTURING CORP. $38,949.03
M.G. SCIENTIFIC, INC. *$2,175,993.22
GROUP B: LABORATORY GLOVES
FISHER SCIENTIFIC COMPANY, LLC $34,264.30
DAIGGER SCIENTIFIC, INC. $57,118.90
M.G. SCIENTIFIC, INC. *$78,732.46
SPECTRUM CHEMICALS MANUFACTURING CORP. $78,743.23
ATLAS & ASSOCIATES, INC. $103,814.00
*corrected total
Seven hundred and fifty six (756) companies were notified of this contract being advertised and forty-nine (49) companies requested specifications.
Bushnell Incorporated, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract is $9,000.00, placing the total bid of $8,179.90, approximately 9.1 percent below the estimate.
The low bid for Group B received from Fisher Scientific Company, LLC, offered 4 substitutions and it was determined they didn’t meet contract specifications and were rejected. The reason for rejection was the palm and finger minimum thickness didn’t meet specifications. The bid received from Daigger Scientific, Inc., was deemed non responsive for failure to bid all items within the group. The bids received from M.G. Scientific, Inc., and Spectrum Chemicals Manufacturing Corporation are approximately 235% above the contract’s estimated value of $33,500.00 The bid received from Atlas & Associates, Inc. is approximately 309% above the contract’s estimated value of $33,500.00. Therefore the bids received from M.G. Scientific, Inc., Spectrum Chemicals Manufacturing Corporation, and Atlas & Associates, Inc. were considered too high to award and were rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Fisher Scientific Company, LLC, Daigger Scientific Inc., M.G. Scientific, Inc., Spectrum Chemicals Manufacturing Corporation, and Atlas & Associates, Inc. of this action.
Group B of this contract will be re-advertised at a future date.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-003-11, Group A, to Bushnell Incorporated, in an amount not to exceed $8,179.90.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2017
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