TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase Contract 00-473-1D (Re-bid), Replace Casework, Fume Hoods, and Miscellaneous Work, John E. Egan WRP to IHC/KED, a Joint Venture, in an amount of $9,547.76, from an amount of $7,318,701.77 to an amount not to exceed $7,328,249.53, Accounts 101-50000-612680, 201-50000-645680, and 401-50000-645780 and, Purchase Order 5000624
Body
Dear Sir:
On October 19, 2006, the Board of Commissioners passed an order authorizing the Purchasing Agent to award Contract 00-473-1D (Re-bid), to IHC/KED, a joint venture, in an amount not to exceed $6,738,400.00. The contract terms called for the completion of all work by April 11, 2008. This contract is still in progress.
As of June 6, 2008, the attached list of Change Orders has been approved. The effect of these Change Orders resulted in an increase in the amount of $580,301.77 from the original amount awarded of $6,738,400.00. The current contract value is $7,318,701.77. The approved Change Orders reflect an 8.61% increase to the original contract value.
The contract specifies fume hood exhaust fan motors EF-1, EF-2, and EF-3 to be 25 horsepower. Due to increased demands on the system, these motors need to be increased to 30 horsepower.
The contractor submitted a cost proposal (COR 011) for an extra in the amount of $53,375.30 and a credit in the amount of $37,865.30 for a net extra in the amount of $15,510.00. The Engineer reviewed the proposal, found it unreasonable, and offered a counterproposal for an extra in the amount of $37,313.82 and a credit in the amount of $27,766.06 for a net extra in the amount of $9,547.76, which was accepted by the contractor. The Engineer stated via file letter 489 that the Engineering Department would recommend its approval.
The Change Order is in compliance with the Illinois Criminal Code, since the Change Order is germane to the original contract as signed.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a Change Order to increase Contract 00-473-1D in an amount of $9,547.76 (0.13% of the current contract value) from an amount of $7,318,701.77 to an amount not to exceed $7,328,249.53.
Funds are available in Accounts 101-50000-612680, 201-50000-645680 an 401-50000-645780.
Requested, Joseph P. Sobanski, Chief Engineer, and JPS:TEK:JAW
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien
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