TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 19, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase and extend agreement with Verizon Connect NWF Inc., for maintenance of a Vehicle Location System and the installation of approximately 25 Vehicle Location Devices, in an amount of $27,575.55, from an amount of $53,271.75, to an amount not to exceed $80,847.30, Account 101-15000-612860, Purchase Order 3102667
Body
Dear Sir:
On November 15, 2018, the Board of Commissioners granted authorization to enter into an Agreement with Verizon Connect NWF, Inc. for maintenance of a Vehicle Location System and the installation of Vehicle Location Devices in approximately 25 Fleet Vehicles for a Twelve (12) Month Period, under General Services Administration (GSA) Joint Purchasing Contract GS-07F-5559R, in an amount not to exceed $53,271.75. This agreement expires on December 31, 2019.
This contract has no prior change orders.
As of November 25, 2019, GSA Joint Purchasing Contract GS-07F-5559R, has been temporarily extended through June 28, 2020 under the existing terms and conditions. There will be no change in unit prices under the extension of this agreement. The contract is temporarily extended six months to allow the completion of the GSA pre-award audit process for a new GSA contract.
A six-month extension and resulting increase in the contract value are being requested because of delays in the completion of the GSA pre-award audit process. The requested funding will provide for maintenance of the existing vehicle location systems and the installation of vehicle location devices from January 1, 2020 to June 30, 2020, or the date a new GSA contract is signed, whichever occurs sooner.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order with Verizon Connect NWF Inc., in an amount of $27,575.55 (51.8% of the current contract value), from an amount of $53,271.75 to an amount not to exceed $80,847.30.
Funds will be made available in Account 101-15000-612860 contingent on the Board of Commissioners’ approval of the District’s budget for 2020.
Requested, Eileen M. McElligott, Administrative Services Officer, JRM:TG:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 19, 2019