TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order and enter into an agreement with Graef, Anhalt, Schloemer & Associates, Inc. for professional engineering services for Contract 08-860-2C, Production and Delivery of MWRD General Conditions and General Specifications Manual, in a total amount not to exceed $624,528.00, Account 201-50000-601170 (Req. 1237005)
Body
Dear Sir:
Approval is requested to issue a purchase order and enter into an agreement with Graef, Anhalt, Schloemer & Associates, Inc. (GASAI) to provide professional engineering services for Contract 08-860-2C, Production and Delivery of MWRD General Conditions and General Specifications Manual.
The proposed work consists of updating the District’s current standard specifications and placing them in the new CSI MasterFormat - 2004 Edition format. This format is the current industry standard for infrastructure projects such as the District constructs and should be valid for the next 25 years or more. The final work product will be a standard manual that will be used for all District Construction projects. The standard manual will be referenced for inclusion in each contract, thereby resulting in reduced printing costs for all projects.
The consultant will provide Construction Document Technologist Training and Certification for 12 of the District’s lead design personnel. The consultant will also provide training for roughly 80 District personnel educating them on the new CSI format. Request for interviews were sent to the following consulting firms who had certified CSI MasterFormat Instructors:
• Malcom Pirnie, Inc.
• Graef, Anhalt, Schloemer & Associates, Inc.
• Earth Tech, Inc.
• URS Corporation
• Stanley Consultants
Interviews were conducted and GASAI was determined to be the best qualified consultant for this work. A technical proposal was requested from GASAI and subsequent negotiations were held. The negotiations resulted in an acceptable fee schedule with an average hourly rate of $39.09 and a not-to-exceed value of $624,528.00.
The approximate components of the total fee are as follows:
ITEM FEE
1. Direct Labor Costs - GASAI
A. Labor Costs $ 94,380.00
B. Overhead and Profit $283,140.00
C. Total Labor Fee $377,520.00
2. Reimbursable Direct Costs $ 17,751.00
3. Sub-Consultants
A. MBE/SBE $119,222.00
B. WBE/SBE $ 59,985.00
C. Other $ 50,050.00
Total Fee (NOT TO EXCEED) $624,528.00
GASAI has submitted to the District, letters of intent to TechKNOW Engineering, LLC (MBE), and DLK Architecture, Inc. (WBE/SBE) currently representing 28.7% of the Agreement. An additional task was added after receipt of the letters of intent and GASAI has committed to utilize the above named firms to meet goals set forth in the District’s Affirmative Action Ordinance of 20% MBE, 10% WBE and 10% SBE for the duration of the agreement.
The Affirmative Action Section has reviewed the Agreement and has determined that GASAI is in compliance with the District’s Affirmative Action Ordinance.
Funds are available in Account 201-50000-601170.
Since the services that are to be provided are professional in nature and the aforementioned firms are reputable, it is recommended that the Purchase Order be issued without advertising, according to Section 11.4 of the Purchasing Act.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to issue a purchase order and enter into an agreement with Graef, Anhalt, Schloemer & Associates, Inc., in an amount not to exceed $624,528.00.
If further clarification is required, please advise the undersigned.
Requested, Joseph P. Sobanski, Chief Engineer, KAK:RL:TN
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien
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