TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 12, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-984-11, Painting Services for Final Tanks at the Stickney Water Reclamation Plant, to Era Valdivia Contractors, Inc., in an amount not to exceed $504,000.00, Account 101-69000-612650, Requisition 1299713
Body
Dear Sir:
On May 6, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-984-11 Painting Services for Final Tanks at the Stickney Water Reclamation Plant.
In response to a public advertisement of June 16, 2010, a bid opening was held on July 20, 2010. The bid tabulation for this contract is:
ERA VALDIVIA CONTRACTORS, INC. *$504,000.00
CROWN PAINTING, INC. *$574,000.00
CL COATINGS, LLC $603,200.00
NORTHWESTERN CONTRACTORS, INC. $629,000.00
MANTA INDUSTRIAL, INC. $1,103,000.00
*corrected total
Two hundred twenty (220) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
Era Valdivia Contractors, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $650,000.00, placing the bid of $504,000.00, approximately 22.5 percent below the estimate.
Era Valdivia Contractors, Inc. is in compliance with the Revised Appendix D as indicated on the attached report. The protected class utilization for this contract is 11 percent Women Business Enterprise (WBE), and the bidder offers themselves to satisfy Minority Business Enterprise (MBE), and Small Business Enterprise (SBE) goals.
Era Valdivia Contractors, Inc. has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that some or all of the following construction trades will be utilized on this contract: painters, iron workers, and laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-984-11, to Era Valdivia Contractors, Inc., in an amount not to exceed $504,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure, in the amount of $80,000.00, are available in Account 101-69000-612650. The estimated expenditure for 2011 is $250,000.00, and for 2012 is $174,000.00. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 12, 2010
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