TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase orders and enter into an agreement with A.W. Chesterton Company, to Furnish and Deliver Mechanical Seals and Repair Services for Mechanical Seals, in an amount not to exceed $40,752.00, Accounts 101-68000, 69000-612650, 623270 Requisitions 1252906, 1256383 and 1256384
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with A.W. Chesterton Company, to furnish and deliver mechanical seals and repair services to the Stickney and Calumet Water Reclamation Plants. Services and furnishing of parts will begin January 1, 2009 and end on December 31, 2009.
A.W. Chesterton Company, the sole source provider of the seals and services, has submitted prices for the seals and services required. Inasmuch as A.W. Chesterton Company, is the only source of supply for the seals and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
A.W. Chesterton Company is registered and in good standing with the State of Illinois. The parts are manufactured in the State of Massachusetts.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to issue purchase orders and enter into an agreement with A.W. Chesterton Company, in an amount not to exceed $40,752.00.
Funds are being requested in 2009, in Accounts 101-68000, 69000-612650, 623270, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Osoth Jamjun, Chief of Maintenance and Operations
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:JN:sk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008