TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 26, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 25-666-11, Security Services at the Prairie Plan Site in Fulton County, Illinois, estimated cost $260,000.00, Account 101-69000-612490, Requisition 1636772
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Dear Sir:
Contract documents and specifications have been prepared for Contract 25-666-11, Security Services at the Prairie Plan Site in Fulton County, Illinois, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure security services for the Prairie Plan Site at Fulton County, Illinois, for a twenty-four (24) month period.
The estimated cost for this contract is $260,000.00. The estimated 2025, 2026, and 2027 expenditures are $23,000.00, $130,000.00, and $107,000.00, respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the services are provided in Fulton County, Illinois.
The Affirmative Action Ordinance Revised Appendix D, and Appendix V will not be included in this contract because there is an insufficient number of MBE/WBE/VBE firms available that can perform the scope of work.
The tentative schedule for this contract is as follows:
Advertise August 6, 2025
Bid Opening August 26, 2025
Award October 2, 2025
Completion October 31, 2027
Funds are available in 2025 in Account 101-69000-612490. Funds for the subsequent years, 2026 and 2027, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-666-11.
Requested, Pinakin V. Desai, Acting Director of Maintenance & Operations, JS:MM:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 26, 2025
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