TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease Contract 24-651-21, Remove and Replace Pavement at Various Locations, Groups A, B, and D, to McGill Construction Co. (McGill), in an amount of $23,224.21, from an amount of $682,317.00, to an amount not to exceed $659,092.79, Account 201-50000-645750, Purchase Order 5001984
Body
Dear Sir:
On September 19, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 24-651-21, Remove and Replace Pavement at Various Locations, Groups A, B, and D, to McGill Construction Co. (McGill), in an amount not to exceed $682,317.00. The contract expires on November 17, 2025.
There have been no prior change orders.
Original Contract Amount $682,317.00
Date of Board Approval 9/19/2024
Cumulative Change Order Value (8/1/2025) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $682,317.00
Requested Increase or Decrease ($23,224.21)
New Contract Value $659,092.79
% Change of Current Contract Value -3.4%
% Change of Original Contract Value -3.4%
A decrease in value is requested to close the contract. All work has been completed, and the quantity of ancillary work was less than anticipated. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 24-651-21, Groups A, B, and D, in an amount of $23,224.21 (approximately 3.4% of the current contract value), from an amount of $682,317.00, to an amount not to exceed $659,092.79.
Funds will be restored to Account 201-50000-645750.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JS:MM:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025