TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order to CDW Government LLC, for license renewal of Autodesk software subscriptions, in an amount not to exceed $111,717.76, Account 101-27000-612820, Requisition 1662535
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC for a one-year renewal of Autodesk software subscriptions. The subscription term will begin on October 27, 2026 and expire on October 26, 2027.
The renewal includes AutoCAD, the Autodesk Architecture, Engineering & Construction Collection, AutoCAD Mobile App Premium, and Autodesk Premium Plan. These products support computer-aided drafting, design, collaboration, and mobile access for the Engineering, Maintenance and Operations, Monitoring and Research, and General Administration departments.
On August 13, 2025, the State of Illinois entered into a participating agreement with CDW Government LLC under State Contract 25-448DOIT-TELEC-P-80070, which incorporates Sourcewell Contract 121923-CDWG (the "Master Agreement") for use by Illinois entities authorized to use State contracts. Sourcewell is a Minnesota local government unit and service cooperative created under Minnesota Statutes Section 123A.21. The Sourcewell Contract expires February 27, 2028, unless canceled sooner pursuant to Article 22.
CDW Government LLC submitted Quote PZBX773, dated July 30, 2026, for the one-year renewal at the established contract discount percentages. The products will be distributed electronically with no physical media. Inasmuch as CDW Government LLC is the only source of supply for these Autodesk subscriptions under this agreement, the purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V do not apply because the contract price consists solely of software licensing fees and the requested service does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC in an amount not to exceed $111,717.76.
Funds are available in Account 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, STK:CW:cw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2026