TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with WorkForce Software, LLC to provide Software Hosting and Support for the WorkForce Time & Attendance Suite for a three-year period, in an amount not to exceed $281,940.00, Account 101-27000-612820, Requisition 1624801
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with WorkForce Software, LLC, to provide Software Hosting and Support for the WorkForce Time & Attendance Suite for a three-year period. This contract will begin on December 24, 2024 and end on December 23, 2027.
The WorkForce Time & Attendance Suite is a web-based solution that is currently being used to electronically capture time and labor data using biometric terminals, web clocks and mobile functionality and automates District pay rules. The solution also provides for labor scheduling, completely automates absence management, including Family and Medical Leave Act (FMLA) and Military Leave and utilizes business intelligence for analytics and reporting.
WorkForce Software, LLC, the sole service provider of WorkForce Time & Attendance Suite, has submitted prices for the services required. Inasmuch as WorkForce Software, LLC, is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
WorkForce Software, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with WorkForce Software, LLC, in an amount not to exceed $281,940.00
Funds for the 2024 expenditure in the amount of $93,980.00 are available in Account 101-27000-612820. The estimated expenditure for 2025 is $93,980.00 and 2026 is $93,980.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Jacqueline Torres, Clerk/Director of Finance, JT:kj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2024