TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 19, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-063-11, Furnish and Deliver V-Belts, Conveyor Belts, and Bearings to Various Locations for a One-Year Period, Groups A, B, and C, to Accent Bearings Co., Inc., in a total amount not to exceed $47,128.20, Account 101-20000-623270
Body
Dear Sir:
On October 3, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-063-11 furnish and deliver v-belts, conveyor belts, and bearings to various locations for a one-year period, beginning approximately February 1, 2020 and ending January 31, 2021.
In response to a public advertisement of October 16, 2019, a bid opening was held on November 5, 2019. The bid tabulation for this contract is:
GROUP A: V- Belts
ACCENT BEARINGS CO., INC. *$5,428.97
Motion industries, inc. *$8,351.90
*Corrected total
GROUP B: CONVEYOR BELTS
ACCENT BEARINGS CO., INC. $31,433.78
Motion industries, inc. *$15,444,379.46
*Corrected total
GROUP C: BEARINGS
ACCENT BEARINGS CO., INC. *$10,265.45
Motion industries, inc. *$11,577.80
*Corrected total
Five hundred sixty-seven (567) companies were notified of the contract being advertised and twenty-six (26) companies requested specifications.
Accent Bearings Co., Inc., the lowest responsible bidder for all groups, is proposing to perform this contract in accordance with the specifications. The estimated cost for this contract was $56,000.00, placing the total bid of $47,128.20 approximately 15.84 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-063-11, Furnish and Deliver V-Belts, Conveyor Belts, and Bearings to Various Locations for a One-Year Period, Groups A, B and C, to Accent Bearings Co., Inc., in a total amount not to exceed $47,128.20.
No bid deposit was required for this contract.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 19, 2019
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