TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase Contract 02-818-2P, Cleaning of Anaerobic Digesters and Other Improvements at the Stickney and Calumet WRPs, to IHC Construction Companies, L.L.C., in an amount of $150,295.50, from an amount of $9,922,244.17 to an amount not to exceed $10,072,539.67, Accounts 101-50000-612650, 201-50000-645650 and 645750, Purchase Order 5000204
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Dear Sir:
On March 18, 2004, the Board of Commissioners passed an order authorizing the Purchasing Agent to award Contract 02-818-2P, to IHC Construction Companies, L.L.C., in an amount not to exceed $9,102,000.00. The contract terms called for the completion of all work by December 7, 2006. This contract is still in progress.
As of June 6, 2008, the attached list of Change Orders has been approved. The effect of these Change Orders resulted in an increase in the amount of $820,244.17 from the original amount awarded of $9,102,000.00. The current contract value is $9,922,244.17. The approved Change Orders reflect a $9.01% increase to the original contract value.
Digester Nos. 1 and 2 at Hanover Park WRP have been determined to be in need of repair. Blockages in the gas pipes are causing odors. The gas pipes are corroded, have served their useful life, and need to be replaced. To perform the repair work, the digester must first be cleaned. The contractor is currently engaged in work to clean the digesters at the Stickney and Calumet WRPs. Since this is specialty work, it is prudent to have this contractor perform the needed cleaning and repair work at Hanover Park WRP, as an extra to this contract.
The contractor submitted a proposal (COR-025A) in the amount of $150,295.50 to complete the work.
The Engineer reviewed the proposal, found it reasonable, and stated via file letter 252 that the Engineering Department would recommend its approval.
The Change Order is in compliance with the Illinois Criminal Code, since this Change Order is in the best interest of the District and authorized by law.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a Change Order to increase Contract 02-818-2P in an amount of $150,295.50 (1.51% of the current contract value) from an amount of $9,922,244.17 to an amount not to exceed $10,072,539.67.
Funds are available in Accounts 101-50000-612650, 201-50000-645650 and 645750.
Requested, Joseph P. Sobanski, Chief Engineer, JPS:TEK:GR
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien
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