TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease Contract 04-824-2P (Re-Advertisement) Tertiary Filter Rehabilitation, Pump VFDs & Other Plant Improvements at the Egan, Hanover Park and Kirie Water Reclamation Plants to IHC Construction Companies, LLC, in an amount of $19,619.60 from an amount of $16,159,871.65, to an amount not to exceed $16,140,252.05, Accounts 401-50000-645650 and 645750, Purchase Order 5000803
Body
Dear Sir:
On December 6, 2007, the Board of Commissioners authorized the Purchasing Agent to award Contract 04-824-2P (Re-Advertisement) to IHC Construction Companies, LLC, in an amount not to exceed $16,074,400.00. The scheduled contract completion date for this contract is January 10, 2010.
As of December 6, 2008, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $85,471.65 from the original amount awarded of $16,074,400.00. The current contract value is $16,159,871.65. The prior approved change orders reflect a 0.53% increase to the original contract value.
The contract included the installation of a 30-inch ductile iron pipe connecting the final tank effluent pipe with the primary settling tank overflow pipe at the Hanover Park Water Reclamation Plant. The contractor submitted a proposal suggesting a more efficient routing of this 30-inch line, consisting of an additional 30 feet of pipe in place of several fittings. The engineer reviewed the proposal and determined it to have merit.
The contractor submitted a cost proposal (COR-007A) for an extra in the amount of $4,628.80 and a credit in the amount of $24,248.40 for a net credit in the amount of $19,619.60. The engineer reviewed the proposal, found it reasonable, and stated via file letter 238, that the Engineering Department would recommend its approval.
The change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Purchasing Agent to execute a change order to decrease Contract 04-824-2P in an amount of $19,619.60 (0.12% of the current contract value) from an amount of $16,159,871.65 to an amount not to exceed $16,140,252.05.
Funds will be restored in Accounts 401-50000-645650 and 645750.
Requested, Joseph P. Sobanski, Chief Engineer, TEK:GR
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008
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