TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to CDW Government LLC, to Furnish and Deliver Microsoft Azure Cloud Services, in an amount not to exceed $140,000.08, Account 101-27000-612820, Requisition 1637760
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC to Furnish and Deliver Microsoft Azure Cloud Services. This purchase order will begin January 1, 2025, and expire on November 30, 2025.
On February 22, 2012, The City of Chicago advertised a Request for Proposal (RFP) for “Computer Hardware, Software Peripherals and Related Maintenance and Installation Services” in collaboration with the Cook County. Multiple responses were received by the proposal due date of June 6, 2012. CDW Government LLC was awarded the three-year contract effective October 1, 2014, with an option to extend the contract for two additional one-year terms. On September 28, 2017, the City of Chicago contract was extended to September 30, 2019. On September 24, 2019, the City of Chicago Contract was extended to September 30, 2021. On April 13, 2021, the City of Chicago Contract was extended to September 30, 2022. On June 1, 2022, the City of Chicago contract was extended to September 30, 2023. On August 15, 2023, the City of Chicago contract was extended to September 30, 2024. On June 7, 2024, the City of Chicago contract was extended to September 30, 2025. Article 10) General Conditions, Section j) “Governmental Joint Purchasing Agreement,” allows other government agencies to purchase goods or services under this contract.
The District entered into an agreement with Microsoft Corporation in order to continue critical access to District computing resources. These include services such as e-mail, computer login capability, Azure Cloud Services, and access to shared files and folders.
CDW Government LLC has submitted prices for Microsoft Azure Cloud Services per the established contract discount percentages. Inasmuch as CDW Government LLC is the only source of supply for the Microsoft software, services and software maintenance under this agreement, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V do not apply because the contract price consists of a cloud-based infrastructure monitoring platform and the requested service does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC in an amount not to exceed $140,000.08.
Funds are available in Account 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, SK:RP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 15, 2025