TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 7, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 20-659-11, Agricultural Management, Agricultural Field-Side Mowing, and Fence Installation and Repair at Fulton County, Illinois, Group B to Independent Mechanical Industries, Inc., in an amount of $52,428.00, from an amount of $540,540.90, to an amount not to exceed $488,112.90, Account 101-69000-612420, Purchase Order 5001741
Body
Dear Sir:
On April 16, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 20-659-11, Agricultural Management, Agricultural Field-Side Mowing, and Fence Installation and Repair at Fulton County, Illinois, Group B to Independent Mechanical Industries, Inc., in an amount not to exceed $621,000.000. The contract ended on June 30, 2023.
As of August 4, 2023, the attached list of change orders has been approved.
Original Contract Amount $621,000.00
Date of Board Approval 4/16/2020
Cumulative Change Order (8/4/2023) ($80,459.10)
% Change of Original Contract Value -13.0%
Current Contract Value $540,540.90
Requested Decrease ($52,428.00)
New Contract Value $488,112.90
% Change of Current Contract Value -9.7%
% Change of Original Contract Value -21.4%
A decrease in the contract value is requested to close out the contract. The exact quantity is not known at the time of drafting the contract because the frequency of mowing depends on the weather and how much grass grows each season. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 20-659-11, Group B, in an amount of $52,428.00 (approximately 9.7% of the current contract value) from an amount of $540,540.90 to an amount not to exceed $488,112.90.
Funds will be restored to Account 101-69000-612420.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:JR:MM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 7, 2023
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