TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 11-910-11, Maintain and Repair Boilers at the Stickney Water Reclamation Plant and Racine Avenue Pumping Station, to Independent Mechanical Industries, Inc., in an amount of $85,000.00, from an amount of $540,000.00, to an amount not to exceed $625,000.00, Account 101-69000-612650, Purchase Order 5001231
Body
Dear Sir:
On February 17, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-910-11, Maintain and Repair Boilers at the Stickney Water Reclamation Plant and Racine Avenue Pumping Station, to Independent Mechanical Industries, Inc., in an amount not to exceed $540,000.00. The contract expires on December 31, 2012.
This contract has no prior change orders.
The contract will be extended until June 30, 2013, or until the replacement contract is in place, whichever occurs sooner. An increase in contract value is being requested to fund this time extension and to provide funding for mandatory inspections required to maintain boiler operations.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-910-11, in an amount of $85,000.00 (15.7% of the current contract value) from an amount of $540,000.00 to an amount not to exceed $625,000.00.
Funds are being requested in 2013 in Account 101-69000-612650, and are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012