TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Emergency Contract 11-700-05 Repair of the Collapsed Upper Des Plaines 11D Ext F Interceptor Sewer and Hicks Road Repair and Restoration, to Sheridan Plumbing and Sewer, Inc., in an amount of $42,254.77, from an amount of $825,000.00, to an amount not to exceed $782,745.23, Account 901-30000-667220, Purchase Order 5001264
Body
Dear Sir:
On August 11, 2011, the Board of Commissioners ratified the Executive Director's action to declare an emergency and authorized the Director of Procurement and Materials Management to award Emergency Contract 11-700-05, Repair of the Collapsed Upper Des Plaines 11D Ext F Interceptor Sewer and Hicks Road Repair and Restoration, to Sheridan Plumbing and Sewer, Inc., and increase the Purchase Order in an amount not to exceed $450,000.00, from an amount not to exceed $50,000.00 to an amount not to exceed $500,000.00. The contract expired on December 31, 2011.
As of January 19, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $775,000.00 from the original amount awarded of $50,000.00. The current contract value is $825,000.00. The prior approved change orders reflect a 1,550% increase to the original contract value.
A decrease is being requested at this time because the emergency work is completed.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Emergency Contract 11-700-05 in an amount of $42,254.77 (approximately 5.1% of the current contract value) from an amount of $825,000.00, to an amount not to exceed $782,745.23.
Funds will be restored in Account 901-30000-667220.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012
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