TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-023-11 Furnish and Deliver Laboratory Chemicals to Various Locations to Fisher Scientific Company, LLC, in an amount not to exceed $57,627.52, Account 101-20000-623570
Body
Dear Sir:
On May 1, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Contract 08-023-11 Furnish and Deliver Laboratory Chemicals to Various Locations, beginning approximately August 1, 2008 and ending July 31, 2009.
In response to a public advertisement of May 14, 2008, a bid opening was held on June 3, 2008. The bid tabulation for this contract is:
VWR INTERNATIONAL, LLC $56,797.38
FISHER SCIENTIFIC COMPANY, LLC $57,627.52
Three hundred eighty-six (386) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
The bid received from VWR International, LLC, the lowest bidder for this contract, is being rejected because their bid included additional terms and conditions for special handling charges which are not in accordance with contract specifications. The Purchasing Agent has informed VWR International LLC of this action.
Fisher Scientific Company, LLC, the lowest responsible bidder for this contract, is proposing to perform this contract, in accordance with the specifications. The estimated cost of this contract was $60,200.00, placing the bid of $57,627.52 approximately 4.3 percent below this estimate.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to award Contract 08-023-11 to Fisher Scientific Company, LLC, in an amount not to exceed $57,627.52. Purchase orders will be issued on this contract for the material required. Payment will be based on the unit cost as indicated in the proposals. The bid deposit in the amount of $3,000.00 will be retained in lieu of a performance bond which is satisfactory to the Law Department and approved by the Purchasing Agent until completion of the contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:JN:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien