TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 20, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 12-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period, to RJB Properties, Inc., in an amount of $16,000.00, from an amount of $1,680,210.59 to an amount not to exceed $1,696,210.59 Accounts 101-15000-612370 and 612390, Purchase Order 5001363
Body
Dear Sir:
On September 6, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 12-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period to RJB Properties, Inc., in an amount not to exceed $1,651,539.62. The contract expires September 30, 2015.
As of November 3, 2014, the attached list of change orders has been approved. These change orders resulted in an increase of $28,670.97 from the original awarded amount of $1,651,539.62. The current contract value is $1,680,210.59. The prior approved change orders reflect a 1.7% increase to the original contract value.
This change order is required to cover the cost of additional janitorial services associated with extra snow removal activities during the winter months and completion of various projects, such as the lighting upgrade, painting and carpet replacement on the fifth floor of the Main Office Building, installation of doors and a wall on the seventh floor of the McMillan Pavilion, and LED task light replacements in both the Main Office Building and the McMillan Pavilion.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Contract 12-408-11 in an amount of $16,000.00 (.95% of the current contract value), from an amount of $1,680,210.59, to an amount not to exceed $1,696,210.59.
Funds are available in Accounts-101-15000-612370 and 612390.
Requested, Eileen M. McElligott, Administrative Services Manager, BKS:SL:WG:MW:JMS:TG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 20, 2014
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