TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 16, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to Advertise 20-RFP-20 Odor Recognition in Wastewater Treatment, for a Three-Year Period, with an option to extend for an additional two (2) years, in an amount not to exceed $30,000.00, Account 101-25000-601100, Requisition 1544673
Body
Dear Sir:
The purpose of this RFP is to select a qualified vendor to provide training to further enhance skills of employees in identifying various odorous compounds throughout the wastewater treatment process by learning various methods of recognizing the sources of odor complaints based on the characteristics of the odors so that appropriate mitigation measures can be taken. This training is included in the Stickney Odor Mitigation Report, required by the draft Clean Air Act Permit Program (CAAPP) Permit for the Stickney Water Reclamation Plant.
The training will occur in years 2020, 2021, and 2022. The delivery of the trainings will be either in-person or on-line, depending on the courses or workshops. On-line trainings may be conducted via video conferencing, on-line meetings, screen sharing and webinars by use of computers, audio, and internet access.
The estimated cost for this RFP is $30,000.00 for a three-year period. The estimated costs for 2020, 2021, and 2022 are $10,000.00 for each budget year.
A bid deposit is not required for this request for proposal.
Affirmative Action, Appendix A and Appendix V will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise August 19, 2020
Proposal Due Date September 16, 2020
Contract Award Date October 15, 2020
Completion Date October 15, 2022
Funds for 2020 expenditures in the amount of $10,000 are available in Account 101-25000-601100. Funds for the subsequent years 2021 and 2022 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Beverly K. Sanders, Director of Human Resources, BKS:RJB:KMB
Recommended, Darlene A LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the Official Regular Board Meeting Minutes of the Board of Commissioners for July 16, 2020
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