TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 8, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to advertise Contract 26-RFP-05 SAP Consulting Services, estimated cost $450,000.00, Account 101-27000-612430, Requisition 1649587
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for SAP Consulting Services, at the request of Information Technology. The contract begins July 1, 2026.
The purpose of this contract is to obtain SAP consulting services to assist the Information Technology Department with system maintenance, upgrades, security, development, installation, troubleshooting, and optimization of the SAP environment.
The estimated cost for this proposal is $450,000.00. The estimated 2026, 2027, and 2028 expenditures are $150,000.00, $150,000.00, $150,000.00, respectively.
A bid deposit is not required for this contract.
The term of the contract will be from July 1, 2026 through December 31, 2028.
Appendix A will be included in this RFP. The type of work to be performed under this contract is within the professional services category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business enterprises (WBE) and/or Small Business Enterprises (SBE) goals. The MBE, WBE and/or SBE goals for this contract are: 13% MBE and/or WBE. Appendix V should not be included.
The tentative schedule for this contract is as follows:
Advertise February 4, 2026
Bid Opening February 27, 2026
Award April 30, 2026
Completion December 31, 2028
Funds are being requested in 2026, 2027, and 2028 in Account 101-27000-612430, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 26-RFP-05.
Requested, Sean T. Kelly, Director of Information Technology, SK:CJB:RA:js
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 8, 2026
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