TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 19, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Report on rejection of bids for Contract 25-654-13 (Re-Bid), Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators, estimated cost $1,077,700.00
Body
Dear Sir:
On March 20, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-654-11, Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators.
In response to a public advertisement of May 7, 2025, a bid opening was held on June 3, 2025. No bids were received.
In response to a public re-advertisement of August 20, 2025, a bid opening was held on September 16, 2025. All bids were rejected as reported at the November 6, 2025 Board meeting.
On November 6, 2025 an amended Authority to Advertise was granted by the Board of Commissioners.
In response to a public re-advertisement of November 12, 2025, a bid opening was held on December 9, 2025. The bid tabulation for this contract is:
AMERIMEX MOTOR & CONTROLS LLC $1,075,119.00
The Maintenance and Operations Department (M&O) reviewed the sole bid and was informed by AmeriMex Motor & Controls, LLC, that they could only honor their pricing for 2026 and not for a three year period as stated in the contract documents.
Therefore, based on the above information, the bid submitted by AmeriMex is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified the AmeriMex Motor & Controls, LLC, of this action.
The Maintenance and Operations Department will re-evaluate the project scope and revise the contract document prior to re-advertisement
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv