TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease purchase order and amend agreement with Cityfront Center East Maintenance Association, for providing maintenance and security services and general liability insurance coverage for the Nicholas J. Melas Centennial Fountain and Park, in the amount of $12,116.77, from an amount of $119,867.43, to an amount not to exceed $107,750.66, Account 101-66000-612490, Purchase Order 3031506
Body
Dear Sir:
On February 3, 2005, the Board of Commissioners authorized the Purchasing Agent to issue a sole source purchase order in an amount not to exceed $159,000.00, to Cityfront Center East Maintenance Association, to provide maintenance and security services and general liability insurance coverage for the Nicholas J. Melas Centennial Fountain and Park. Purchase Order 3031506 was issued under this Board Order, was decreased in the amount of $39,132.57 by a prior change order, and terminated on February 28, 2007.
Due to less than anticipated usage of services in 2007, funds in the amount of $12,116.77 are not needed.
It is hereby requested that the Purchasing Agent be authorized to execute a change order to decrease Purchase Order 3031506 in the amount of $12,116.77 (approximately 10% of the current Purchase Order value), from an amount not to exceed $119,867.43, to a new amount not to exceed $107,750.66.
This decrease is in compliance with the Illinois Criminal Code since it is due to not reasonably foreseeable circumstances, and is in the best interest of the District.
Funds will be restored in Account 101-66000-612490.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:BSO
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 1, 2008. Approved, President Terrence J. O’Brien