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File #: 09-1444    Version: 1
Type: Agenda Item Status: Adopted
File created: 10/8/2009 In control: Procurement Committee
On agenda: 10/15/2009 Final action: 10/15/2009
Title: Authority to increase purchase order to Vulcan Industries, Inc., to furnish and deliver parts for Vulcan equipment for a period of 12 months from purchase order issue date, in an amount of $14,054.00, from an amount of $8,000.00, to an amount not to exceed $22,054.00, Account 101-67000-623270, Purchase Order 3050090

TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009

 

COMMITTEE ON PROCUREMENT

 

Mr. Richard Lanyon, Executive Director

 

Title

Authority to increase purchase order to Vulcan Industries, Inc., to furnish and deliver parts for Vulcan equipment for a period of 12 months from purchase order issue date, in an amount of $14,054.00, from an amount of $8,000.00, to an amount not to exceed $22,054.00, Account 101-67000-623270, Purchase Order 3050090

Body

 

Dear Sir:

 

On April 4, 2008, the Director of Procurement and Materials Management issued a sole source purchase order to Vulcan Industries, Inc., to furnish and deliver parts, as needed and as requested by the engineer, for Vulcan coarse screens, for a period of 12 months from purchase order issue date, to the Egan Water Reclamation Plant, in an amount of $8,000.00. This purchase order will expire on December 31, 2009.

 

This contract has no prior change orders.

 

An increase is requested to procure gearboxes for the Vulcan coarse screens to provide immediate replacement after submerging during the high flow events at the Egan Water Reclamation Plant. This will ensure reliable operation of the three Vulcan coarse screens at the facility.

 

This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $14,054.00 (approximately 175.7% of the current total contract value), from an amount of $8,000.00, to an amount of $22,054.00.

 

Funds are available in Account 101-67000-623270.

 

Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:MW:ssg Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009