TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order and amend the agreement with AECOM, Technical Services, Inc. (formerly Earth Tech, Inc.) for providing post-award professional engineering services on Contract 01-353-2M, Rehabilitation of Existing Pumping Station at Kirie WRP, in an amount of $150,000.00, from an amount of $400,000.00, to an amount not to exceed $550,000.00, Account 201-50000-601440, Purchase Order 3037746
Body
Dear Sir:
On April 20, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Earth Tech, Inc. (currently AECOM, Technical Services, Inc.), for providing post-award professional engineering services on Contract 01-353-2M, Rehabilitation of Existing Pumping Station at Kirie WRP, in an amount not to exceed $400,000.00. As the contract work is extending well beyond the scheduled completion date, it is necessary to increase the extent of AECOM’s engineering support services. The scheduled contract completion date was August 18, 2008.
This purchase order has no prior change orders.
The Engineering Department has requested and received from AECOM a proposal in the amount of $150,000.00 to extend the post-award services including shop drawing review, requests for information, change orders, requests for proposals and review of contractor’s claims. These services will be used on an as-needed basis as directed by the Engineering Department. The Engineering Department has reviewed the proposal and found it to be acceptable.
The aforementioned firm has been selected by the Engineering Department to provide the needed professional services primarily because of their prior experience in designing the modifications to the Kirie Influent Pumping Station that are currently under construction.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the current Purchase Order and amend the agreement in an amount of $150,000.00 (37.50% of the current contract value), from an amount of $400,000.00, to an amount not to exceed $550,00.00.
Funds are available in Account 201-50000-601440.
Requested, Kenneth A. Kits, Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 4, 2010