TRANSMITTAL LETTERS FOR BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-972-11 to Anchor Mechanical, Inc., to Furnish, Deliver and Install One Back-Up Climate Control System at the Stickney Water Reclamation Plant, in an amount of $44,000.00, Account 101-69000-612680, Requisition 1230347
Body
Dear Sir:
On December 6, 2007, the Board of Commissioners passed an order directing the Purchasing Agent to advertise for bids to Furnish, Deliver and Install One Back-Up Climate Control System at the Stickney Water Reclamation Plant.
In response to a public advertisement of January 2, 2008, a bid opening was held on January 29, 2008. The bid tabulation for this contract is:
MCCAULEY MECHANICAL CONSTRUCTION, INC. $36,610.00
ANCHOR MECHANICAL, INC. $44,000.00
Four hundred fifty-nine (459) companies were notified of this contract being advertised and ten (10) companies requested specifications.
The bid submitted by McCauley Mechanical Construction, Inc., the apparent low bidder, was declared non-responsive and rejected for providing an insufficient bid deposit. McCauley Mechanical Construction, Inc., submitted a bid bond in the amount of 5 percent of their bid, which does not equal the bid deposit requirement of $2,000.00.
Anchor Mechanical, Inc., is proposing to provide the services required, all in accordance with our specifications. The estimated cost for this contract was $40,000.00, placing the bid of $44,000.00, approximately 10 percent above this estimate.
Anchor Mechanical, Inc., has executed the Multi-Project Labor Agreement certificate as required. The trades anticipated to be utilized on this contract are Pipefitters, Electricians, Roofers, and Operating Engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that this contract be awarded to Anchor Mechanical, Inc., in an amount of $44,000.00, subject to the contractor furnishing a performance bond in form satisfactory to our Legal Department and approved by the Purchasing Agent. Funds are available in Account 101-69000-612680.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien