TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 8, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order for Contract 25-304-11, Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Three (3) Year Period at Various Locations, to U.S. Fire and Safety Equipment Co., in an amount not to exceed $186,336.00, Account 101-25000-612780, Requisition 1639986
Body
Dear Sir:
On August 14, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-304-11, Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Three (3) Year Period at Various Locations.
In response to a public advertisement of November 19, 2025, a bid opening was held on December 9, 2025. The bid tabulation for this contract is:
U.S. FIRE & SAFETY EQUIPMENT COMPANY $186,336.00
TWIN LAKES FIRE SERVICE, LLC $209,878.00
U.S. Fire and Safety Equipment Co., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $210,000.00, placing their bid of $186,336.00 approximately 11% below the engineer’s estimate.
The contract will terminate on December 31, 2028.
The Multi-Project Labor Agreement (MPLA) was not included in this contract due to the specialized nature of the services involved.
The Affirmative Action Ordinance Revised Appendix D and Appendix V were not included in this contract because of the limited availability of MBE/WBE/VBE participants and the specialization of the project.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 25-304-11, to U.S. Fire and Safety Equipment Co., in an amount not to exceed $186,336.00.
Funds for the 2026 expenditure, in the amount of $62,112.00 are available in Account 101-25000-612780. The estimated expenditures for 2027 and 2028 are $62,112.00 and $62,112.00, respectively. Funds for the 2027 and 2028 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Thaddeus Kosowski, Director of Human Resources
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 8, 2026
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