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File #: 08-1055    Version: 1
Type: Agenda Item Status: Adopted
File created: 2/21/2008 In control: Procurement Committee
On agenda: 2/21/2008 Final action: 2/21/2008
Title: Authority to decrease Purchase Order 3021085 to Avaya, Inc., for Scheduled and Non-Scheduled Maintenance, Programming Assistance, and System Upgrades and Enhancements, in the amount of $82,981.64 from an amount not to exceed $1,374,000.00, to an amount not to exceed $1,291,018.36, Account 101-27000-612840

TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2008

 

COMMITTEE ON PURCHASING

 

Mr. Richard Lanyon, General Superintendent

 

Title

Authority to decrease Purchase Order 3021085 to Avaya, Inc., for Scheduled and Non-Scheduled Maintenance, Programming Assistance, and System Upgrades and Enhancements, in the amount of $82,981.64 from an amount not to exceed $1,374,000.00, to an amount not to exceed $1,291,018.36, Account 101-27000-612840

Body

 

Dear Sir:

 

On July 10, 2003, the Board of Commissioners authorized the Purchasing Agent to issue Purchase Order 3021085, in the amount of $964,000.00, to Avaya, Inc., for Scheduled and Non-Scheduled Maintenance, Programming Assistance, and System Upgrades and Enhancements.  On June 1, 2006, the Board of Commissioners authorized the Purchasing Agent to increase the purchase order in an amount not to exceed $410,000.00 from an amount not to exceed $964,000.00 to an amount not to exceed $1,374,000.00.

 

Avaya, Inc. completed the Scheduled and Non-Scheduled Maintenance, Programming Assistance, and System Upgrades and Enhancements.  At this time, the District agrees to mutually terminate the agreement with Avaya, Inc. for the sum of $1,291,018.36, which was previously paid to Avaya, Inc. 

 

The total amount spent under Purchase Order 30210185 for this agreement was $1,291,018.36; therefore, the remaining balance of $82,981.64 must be reduced.  It is requested that the Purchasing Agent be authorized to execute change orders to decrease the value of the purchase order by a total of $82,981.64, from an amount not to exceed $1,374,000.00, to an amount not to exceed $1,291,018.36.  Funds will be restored to Account 101-27000-612840 and the purchase order will be closed.

 

Requested, Keith D. Smith, Director of Information Technology

Recommended, Darlene A. LoCascio, Purchasing Agent

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing

ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this February 21, 2008.  Approved, President Terrence J. O’Brien