TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 25-RFP-13, Professional Legal Services for Bankruptcy and Collection Matters, estimated cost $75,000.00. Account 101-30000-612430, Requisition 1634399
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for professional legal services for bankruptcy and collection matters at the request of the Law Department. The contract begins on January 1, 2026, and ends on December 31, 2028.
The purpose of this contract is to engage a law firm to provide professional legal services in connection with the District’s rights as a creditor in collection and bankruptcy proceedings, and further, relative to lien and mortgage foreclosure actions, wage garnishments, assignments for the benefit of creditors, recommendations for write-offs, and other possible ancillary matters related to creditor issues. One firm will be selected to serve on an as-needed basis as determined by the Law Department.
The estimated cost for this RFP is $75,000.00. The estimated 2026, 2027, and 2028 expenditures are $25,000.00 per year.
To obtain competitive proposals from law firms that specialize in this practice area, an increase to the Board of Commissioners’ hourly rate cap policy for outside legal services from $250 per hour to $400.00 per hour is recommended, which is still below current market value.
No bid deposit is required for this RFP.
Appendix A of the Affirmative Action Ordinance will not be included in this RFP because the estimate is less than the minimum threshold established by these Appendices and the specialized nature of the services does not allow for direct or indirect subcontracting opportunities. Appendix V will not be included in this contract.
The tentative schedule for this contract is as follows:
Advertise April 9, 2025
Proposals Received May 2, 2025
Award July 2, 2025
Completion December 31, 2028
Funds for 2026, 2027, and 2028 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-RFP-13.
Requested, Susan T. Morakalis, General Counsel, STM:CMM:AOC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 6, 2025