TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 01-353-2M Rehabilitation of the Existing Influent Pumping Station at Kirie Water Reclamation Plant, to Rausch Construction Company, in an amount of $14,756.01, from an amount of $21,896,976.38, to an amount not to exceed $21,911,732.39, Accounts 401-50000-645650 and 645750, Purchase Order 5000394
Body
Dear Sir:
On May 5, 2005, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 01-353-2M, Rehabilitation of the Existing Influent Pumping Station at Kirie Water Reclamation Plant, to Rausch Construction Company, in an amount not to exceed $20,896,800.00. The scheduled contract completion date was April 18, 2008.
As of November 4, 2011, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $1,000,176.38 from the original amount awarded of $20,896,800.00. The current contract value is $21,896,976.38. The prior approved change orders reflect a 4.79% increase to the original contract value.
The contract includes replacing the 36” piping for six (6) pumping systems at the Kirie WRP. In order to access the 36” piping, the contractor needed to remove a portion of the concrete roof of the distribution chamber in north well at El. +111’. During removal of the roof, the contractor encountered four electrical conduits that were embedded in the roof slab but not shown on the contract documents. The conduits feed exiting sluice gates. Therefore, the contractor proceeded in his own best interest to provide new conduits and wiring rerouted on the surface of at he roof slab, in order to execute the contact. The engineer has now determined this work to be extra to the contract.
The contractor submitted a cost proposal (CCO-083) for an extra in the amount of $14,756.01 to complete the above mentioned work. The engineer reviewed the proposal, found it reasonable, and stated via file letter 1031, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 01-353-2M in an amount of $14,756.01 (0.07% of the current contract value) from an amount of $21,896,976.38 to an amount not to exceed $21,911,732.39.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Kenneth A. Kits, Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011
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