TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Governmentjobs.com, Inc., D.B.A. NEOGOV, for Annual Maintenance and Support of the AMS 5 Enterprise Software (Sigma 5), from May 3, 2012 through December 31, 2013, in an amount not to exceed $24,026.82, Account 101-25000-612820, Requisition 1339950
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with
Governmentjobs.com, Inc., D.B.A. NEOGOV, for the annual maintenance and support of the AMS 5 Enterprise Software (Sigma 5), from May 3, 2012 through December 31, 2013. Sigma 5 is the applicant management system used by the Human Resources Department to receive online employment applications, track and process job applicants, and score examinations. This purchase order would expire on December 31, 2013.
Governmentjobs.com, Inc., D.B.A. NEOGOV, has submitted prices for the services required. Inasmuch as Governmentjobs.com, Inc., D.B.A. NEOGOV, is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Governmentjobs.com, Inc., D.B.A. NEOGOV, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Governmentjobs.com, Inc., D.B.A. NEOGOV, in an amount not to exceed $24,026.82.
Funds for the 2012 expenditure, in the amount of $10,596.82, are available in Account 101-25000-612820. The estimated expenditure for 2013 is $13,430.00. Funds for the 2013 expenditure are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Denice E. Korcal, Director of Human Resources, DEK:ADM:GT
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2012