TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 26, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase purchase orders and amend the agreement with Johnson Controls Fire Protection LP, to Provide Maintenance and Repair Services for Fire Detection Systems at the Stickney, Hanover Park, Kirie, Egan, and O’Brien Water Reclamation Plants, in an amount of $222,965.59, from an amount of $835,000.00, to an amount not to exceed $1,057,965.59, Accounts 101-67000/69000-612780, Purchase Orders 3118316 and 3118317
Body
Dear Sir:
On September 2, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into an agreement with Johnson Controls Fire Protection LP, to provide a maintenance and repair services agreement for fire detection systems at the Stickney, Hanover Park, Kirie, Egan and O’Brien Water Reclamation Plants, in an amount not to exceed $835,000.00. The agreement expires on December 31, 2026.
There have been no prior change orders.
Original Contract Amount $835,000.00
Date of Board Approval 9/2/2021
Cumulative Change Order (6/5/2025) ($0.00)
% Change of Original Contract Value 0.0%
Current Contract Value $835,000.00
Requested Increase or Decrease $222,965.59
New Contract Value $1,057,965.59
% Change of Current Contract Value 26.7 %
% Change of Original Contract Value 26.7 %
This agreement covers multiple plants with a variety of equipment that require maintenance or replacement over the duration of the agreement. The increase in value is requested to provide additional life safety protection equipment and services at the Stickney and Hanover Park Water Reclamation Plants. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable due to the specialized nature of the services required that can only be provided from one source.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $222,965.59 (26.7% of the current value), from an amount of $835,000.00 to an amount not to exceed $1,057,965.59.
Funds are available in Accounts 101-67000/69000-612780.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JS:MM:JR:JMC:AP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 26, 2025