TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Authority to advertise Contract 20-476-11 for eCopy Sharescan Software Maintenance Extension and License Upgrade, estimated cost $12,912.00, Account 101-27000-612820, Requisition 1545502
Body
Dear Sir:
Contract documents and specifications have been prepared for eCopy Sharescan Software Maintenance Extension and License Upgrade. This contract begins September 30, 2020 and ends September 30, 2021.
The purpose of this contract is to renew and upgrade 64 e-Copy Sharescan software licenses to version 6.1. The eCopy Sharescan software is used by the District’s fleet of multifunctional devices (MFDs). The version upgrade of eCopy is required to ensure continuous operation of the MFDs.
The estimated cost for this contract is $12,912.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise August 12, 2020
Bid Opening September 1, 2020
Award September 17, 2020
Completion September 31, 2021
Funds are available in Account 101-27000-612820.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-476-11.
Requested, John Sudduth, Director of Information Technology, JS:SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2020