Skip to main content


To watch the live meeting proceedings, please refresh this page at the scheduled meeting time, a link labeled "In Progress" will appear under the Video column
File #: 20-0610    Version: 1
Type: Agenda Item Status: Adopted
File created: 7/23/2020 In control: Procurement Committee
On agenda: 8/6/2020 Final action: 8/6/2020
Title: Authority to advertise Contract 20-476-11 for eCopy Sharescan Software Maintenance Extension and License Upgrade, estimated cost $12,912.00, Account 101-27000-612820, Requisition 1545502

TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2020

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian Perkovich, Executive Director

 

Title

Authority to advertise Contract 20-476-11 for eCopy Sharescan Software Maintenance Extension and License Upgrade, estimated cost $12,912.00, Account 101-27000-612820, Requisition 1545502

Body                    

 

Dear Sir:

 

Contract documents and specifications have been prepared for eCopy Sharescan Software Maintenance Extension and License Upgrade. This contract begins September 30, 2020 and ends September 30, 2021.

 

The purpose of this contract is to renew and upgrade 64 e-Copy Sharescan software licenses to version 6.1. The eCopy Sharescan software is used by the District’s fleet of multifunctional devices (MFDs). The version upgrade of eCopy is required to ensure continuous operation of the MFDs.

 

The estimated cost for this contract is $12,912.00.

 

A bid deposit is not required for this contract.

 

The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.

 

The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.

 

The tentative schedule for this contract is as follows:

Advertise                                          August 12, 2020

Bid Opening                                          September 1, 2020

Award                                                               September 17, 2020

Completion                                          September 31, 2021

 

Funds are available in Account 101-27000-612820.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-476-11.

 

Requested, John Sudduth, Director of Information Technology, JS:SK:BVS:bvs

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2020