TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to decrease Contract 08-633-11 Furnishing and Delivering Polymer to the Stickney and Egan Water Reclamation Plants, to Polydyne, Inc., in an amount of $174,395.26 from an amount of $16,215,000.00 to an amount not to exceed $16,040,604.74, Accounts 101-67000/69000-623560, Purchase Orders 3052045 and 3052046
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Dear Sir:
On July 10, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 08-633-11 Furnishing and Delivering Polymer to the Stickney and Egan Water Reclamation Plants, to Polydyne, Inc., in an amount not to exceed $14,100,000.00. The contract expired on October 24, 2011.
As of November 1, 2011, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $2,115,000.00 from the original amount awarded of $14,100,000.00. The current contract value is $16,215,000.00. The prior approved change orders reflect a 15.0% percent increase to the original contract value.
A decrease in contract value is being requested because the utilization of the contract in 2011 was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 08-633-11 in an amount of $174,395.26 (1.1% of the current contract value) from an amount of $16,215,000.00 to an amount not to exceed $16,040,604.74.
Funds will be restored in Accounts 101-67000/69000-623560.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SS:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011
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