TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-601-21, Mechanical Process Improvements at Various Locations, estimated cost $16,622,600.00, Account 201-50000-645750, Requisitions 1615055, 1615057, 1615058, and 1615060
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 24-601-21, Mechanical Process Improvements at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to replace and install mechanical process equipment. There will be four groups: Group A for Mechanical Process Improvements, Group B for a Dewatering Pump, Group C for a Raw Sewage Pump Shaft, and Group D for Final Tank Launder Covers. Separate contracts could be awarded for each group.
The estimated cost of this contract is $16,622,600.00. The estimated 2024, 2025, and 2026 expenditures are $342,200.00, $9,706,800.00, and $6,573,600.00, respectively.
The bid deposit for this contract is $665,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will be included in this contract. The type of work to be performed under the contract is classified as “Mechanical” for establishing utilization goals. The associated goals for this contract are 20% Minority-owned Business Enterprises (MBE), 9% Women-owned Business Enterprises (WBE), and 3% Veteran-owned Business Enterprises (VBE). Supplier’s exceptions are recommended for all Groups.
The tentative schedule for this contract is as follows:
Advertise June 19, 2024
Bid Opening July 30, 2024
Award September 5, 2024
Completion December 31, 2026
Funds for 2024 are available in Account 201-50000-645750. Funds for the subsequent years, 2025 and 2026, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-601-21.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024
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