TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 20, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue purchase orders to Staples Contract and Commercial, LLC, to Furnish and Deliver Miscellaneous Non-Stock Office Supplies to Various Locations under the Sourcewell, formerly National Joint Powers Alliance (NJPA), Purchasing Co-operative Contract Number 070924-SCC, in an amount not to exceed $78,000.00, Accounts 101, 501-11000, 15000, 16000, 20000, 25000, 27000, 30000, 40000, 50000, 66000, 67000, 68000, 69000-623520, Requisitions 1462110, 1623577, 1623988, 1623992, 1623996, 1624011, 1624284, 1624285, 1624289, 1624456, 1625055, 1625062, and 1625210
Body
Dear Sir:
Authorization is being requested to participate in the Sourcewell, formerly National Joint Powers Alliance (NJPA), co-operative contract agreement with Staples Contract and Commercial, LLC, under contract number 070924-SCC, to furnish and deliver miscellaneous non-stock office supplies to various locations through December 31, 2025.
On May 19, 2011, the Board of Commissioners authorized to participate in the Sourcewell, formerly National Joint Powers Alliance (NJPA), co-operative. The Metropolitan Water Reclamation District of Greater Chicago has the ability to participate under State Statute (5 ILCS 220), the Intergovernmental Cooperation Act.
On February 3, 2025, Sourcewell, formerly National Joint Powers Alliance (NJPA), entered into a co-operative agreement with Staples Contract and Commercial, LLC, under contract number 070924-SCC, to furnish and deliver office, school, and other workplace-related supplies and services. The Staples Contract and Commercial, LLC contract with Sourcewell has a contract completion date of February 2, 2029, with three additional one-year options to extend.
Departments participating on this contract are the Board of Commissioners, Treasury, General Administration, Monitoring and Research, Procurement and Materials Management, Human Resources, Information Technology, Law, Finance, Engineering, and Maintenance and Operations. The departments will issue new requisitions for each annual renewal period for this contract and will seek board approval for each annual renewal period.
As it relates to this contract, the term “miscellaneous non-stock” office supplies shall not include the following: toner cartridges, calculators, office furniture, printing services, telephones, dictation equipment, copier machines, audio-visual equipment, computer equipment and electrical appliances.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is under the threshold established by Section 4 of the Affirmative Action Ordinance.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the office supplies and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Staples Contract and Commercial, LLC, in an amount not to exceed $78,000.00.
Funds are available in Accounts 101, 501-11000, 15000, 16000, 20000, 25000, 27000, 30000, 40000, 50000, 66000, 67000, 68000, 69000-623520.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cc
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 20, 2025