TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase agreement with Suez Treatment Solutions, Inc., to furnish and deliver parts for the Climber Coarse Screens to various locations for a three-year period, in an amount of $65,000.00, from an amount of $84,900.00 to an amount not to exceed $149,900.00, Accounts 101-66000/67000/68000/69000-623270, Outline Agreement #7001660
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Dear Sir:
On December 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Suez Treatment Solutions, Inc., to furnish and deliver parts for the climber coarse screens at various locations, on an as needed basis for a three year period ending January 31, 2022.
As of October 5, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $9,900.00 from the original amount awarded of $75,000.00. The current agreement value is $84,900.00. The prior approved change orders reflect an approximate 13.2% increase to the original agreement value.
This increase is necessary due to a greater than anticipated need for overhaul and replacement parts at the Stickney and Egan Water Reclamation Plants from this sole source vendor.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was issued and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $65,000.00 (approximately 76.6% of the current agreement value), from an amount of $84,900.00, to an amount not to exceed $149,900.00.
Funds are available in Accounts 101-66000/67000/68000/69000-623270.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2020
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