TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 7, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of proposals for Contract 21-RFP-15, Microfilming and Scanning Services for a Thirty-Six (36) Month Period, estimated cost $360,000.00
Body
Dear Sir:
On April 21, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 21-RFP-15, Microfilming and Scanning Services for a Thirty-Six (36) Month Period.
On August 3, 2022, the request for proposal was advertised and responses were received on August 26, 2022.
The tabulation of proposers are as follows:
GLOBAL SOLUTIONS GROUP, INC
R4 SERVICES LLC
The Affirmative Action Ordinance Appendix A and Appendix V goals for this RFP are 20% MBE, 10% WBE, 10% SBE, and 3% VBE.
A review by the Diversity Administrator of the Appendix A and V goals for Global Solutions Group. Inc. indicated that the proposer did not make good faith efforts to fulfill the Appendix A MBE/WBE/SBE or the Appendix V with their submission as required. In addition, the cost proposal was 98.68% above the estimated cost of the contract and considered too high.
A review of the cost proposal submitted by R4 Services, LLC came in at 198.62% above the estimated cost of the contract and considered too high. Therefore, Global Solutions Group. Inc. and R4 Services, LLC were notified that their proposals are rejected in the best interest of the public.
The General Administration Section will revise the scope of work and advertise for these services in the near future under a new RFP contract number.
Requested, Shellie Riedle, Administrative Services Officer
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv